Mobile Notary Services: 6 Tips for Efficiency in Real Estate Closings
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March 8, 2024Introduction to Mobile Notary Services
We all know convenience is key. This is especially true when it comes to important legal documents, such as those involved in Real Estate transactions. This is where mobile notary services come in. Mobile notary services offer a convenient and efficient way to have important documents notarized without having to leave the comfort of your own home or office.
The Importance of Mobile Notary Services in Real Estate Transactions
Real estate transactions often involve a multitude of legal documents that require notarization. From purchase agreements to mortgage documents, warranty deeds, closing disclosures, and many more, having these documents properly notarized is essential to ensure their validity. Mobile notary services play a crucial role in this process by providing a flexible and convenient option for notarizing these documents.
By utilizing The Closing Signing Service, Title Agents, Escrow Officers, and Real Estate can save time and effort by having a notary public come directly to their client’s location. This eliminates the need for individuals to travel to a notary's office, which can be particularly challenging for busy professionals or those who may have mobility issues. Additionally, The Closing Signing Service offers nationwide coverage 365 days a year, even on holidays, allowing for greater flexibility in scheduling appointments.
Benefits of Using Mobile Notary Services
There are several key benefits to using mobile notary services through The Closing Signing Service.
- Convenience: Instead of having to disrupt your client’s day by traveling to your office, a mobile notary can come to you at a time that works best for their schedule. This can be particularly advantageous when dealing with time-sensitive transactions.
- Security: The Closing Signing Service will only hire notaries who are licensed and have been background screened, so we ensure we are sending the right professional to your client’s home. We also carry a 3-million-dollar E&O policy and the professionalism they provide.
- Oversee the Entire Transaction: We ensure the notary receives all required documents on time, prints them, goes to the signing location, signs, and even reviews the documents before they are dropped off.
How Mobile Notary Services Work
Once your order has been received by our scheduling team, we will assign a Notary Signing Agent, and an appointment will be scheduled, the notary will confirm the appointment, verify the documents received, and travel to the agreed-upon location, whether it be a home, office, or other convenient spot. The notary will then verify the identity of the signers and witness the signing of the documents. Once the signing is complete, the notary will affix their official seal and signature, officially notarizing the documents.
After the signing the documents will be uploaded to our system, one of our schedulers will review them and we will notify them that they are ready for you to also take a look for a second review. If everything is okay the documents will be dropped off before the local cut-off time.
Differences Between Mobile Notary Services and Online Notary Services
While mobile notary services offer convenience by coming directly to the client's location, RON services provide a different level of convenience by allowing for virtual notarizations. With online notary services, documents can be notarized remotely using video conferencing technology and secure platforms. This can be particularly beneficial when dealing with long-distance transactions or when in-person meetings are not feasible.
However, it's important to note that online notary services may not be available in all jurisdictions, as the laws governing online notarization vary from state to state. Additionally, some documents may require in-person notarization, making mobile notary services the preferred option.
At The Closing Signing Service, we offer all major Fidelity-approved RON platforms for our client’s convenience.
Factors to Consider When Choosing a Mobile Notary Service
When choosing a mobile notary service for your Real Estate transaction, there are several factors to consider:
- Ensure the signing service is licensed and bonded: This ensures that they have met the requirements and can provide the highest level of professionalism and expertise.
- Consider the reputation and experience: Look for reviews or testimonials from previous clients to get a sense of their level of service. It can also be helpful to inquire about any additional services they may offer, such as document preparation or guidance throughout the signing process. 3.
- Consider the fees associated: While the convenience and efficiency of mobile notary services are valuable, it's important to ensure that the fees are fair and reasonable. Compare prices from different mobile notary services to ensure you are getting the best value for your money. Keep in mind cheap notary feed is a big indicator of lack of experience, this this shows that only new notaries would get hired putting you at risk for your transactions.
Why You Should Consider The Closing Signing Service
- We are ensured and bonded.
- We have a high reputation, with over 500 reviews in Google rated at 5 stars.
- Our fees are reasonable, we only hire licensed and background screen notaries.
Common Misconceptions About Mobile Notary Services
Despite the many benefits and conveniences of mobile notary services, there are still some common misconceptions that exist. One misconception is that mobile notary services are only for large or complex Real Estate transactions. In reality, mobile notary services can be utilized for transactions of all sizes, from simple contract signings to more complex closings.
Another misconception is that mobile notary services are only available during regular business hours. While some mobile notaries may have limited availability, many offer extended hours and flexible scheduling options to accommodate the needs of their clients. This includes evenings and weekends, ensuring that closings can happen at a time that works best for everyone involved.
Ready for Fast and Easy Closings?
As technology continues to advance and our world becomes increasingly connected, the demand for convenient and efficient services, such as mobile notary services, will only continue to grow. The role of mobile notary services in real estate transactions is vital, offering a flexible and convenient option for notarizing important documents.
By utilizing The Closing Signing Service, you ensure the quality of service, convenience, and security either for your mobile notary services needs or via Remote Online Notarizations.
If you need a mobile notary service for your next Real Estate transaction, contact us today to schedule an appointment. Our licensed and experienced mobile notaries are ready to assist you in making your closing process as convenient and efficient as possible!
